Jul 2025 Club Meeting Minutes

date: 2025-07-19
convened: 09:32
adjourned: 10:35

Officers

President: David Bailey (K5DKB) present
Vice President: Tom Johnson (KI5ZPG) present
Secretary: Matthew Barry (KG5LYE) present
Treasurer: Lorna Flansburg (KI5FIZ) present

Attendees (24)

Quorum attained!

David Bailey (K5DKB)
Gary Baldwin (KF5ZRT)
Matthew Barry (KG5LYE)
Roseanne Cunningham (KC5FGG)
Lorna Flansburg (KI5FIZ)
Ron Hambric (N5SBN)
Tom Johnson (KI5ZPG)
Marilyn Kingman (KE5VOT)
Garrett Martin (W5HVS)
Russ McDonald (KL2PB)
Ray Meech (WA5IWB)
Rick Pfeil (W4RDP)
Bill Preston (KZ3G)
Larry Shiver (KJ5KFU)
Elizabeth Shutt (KJ5IDP)
Jason Shutt (KI5LGO)
Brad Snyder (W5BLS)
Mike Streiff (KJ5EEV)
Richard Taylor (KJ5LXI)
Harold Turbyfill (KG5SDG)
David Snyder
Kimber Pfeil 🐾
Daniel Rodriguez
Thomas Sanborn (KJ5DAA)

Officer Reports

President

David Bailey (K5DKB)

`bryanarc.org` Suspended

Old club website, bryanarc.org, is no longer active
Official club website is w5bcs.radio (and has been for a while)
This has been a source of confusion for a long time
Club looking to acquire bryanarc.org and redirect it to w5bcs.radio

W5BCS has been the victim of a crime

Theft in the amount of between $1,000 and $1,200
Some of the items on the swap table have disappeared without someone paying for them
- Two Begali keys
- 150 ft roll of new RG-8U coax cable
- RadioSport headset
Evidence points heavily towards the perpetrator being a member of the club
- Specific window of time the items went missing
- Only club members were in the building at the time
Items were used, so hard to place an actual value on them
The club was offering them for sale at a significant discount
No police report filed
- No way to know exactly who
- Items were not insured
- Headset and coax have no identification
- Unlikely to show up in a pawn shop

Vice-President

Tom Johnson (KI5ZPG)

Thanks, everyone, who was here for Field Day!
- Especially our volunteers!
- Received good suggestions in our post-event recap committee meeting
Hats and other apparel with club logo available from HamThreads.com
- “All prices include a logo and call sign embroidered on your selected hat, shirt, vest, or jacket”

Secretary

Matthew Barry (KG5LYE)

Approval of Minutes

Hearing no corrections, minutes stand approved as sent out
Minutes from this meeting will be sent out later today

ARRL Field Day 2025 Points

Entry received at: 2025-06-29 18:12:43

Call Used:         W5BCS
ARRL/RAC Section:  STX
Class:             2A
Participants:      65
Club/Group Name:   Bryan Amateur Radio Club
Power Source(s):   Generator, Battery
Power Multiplier:  2X

Preliminary Total Score: 1,902

Bonus Points: 1,270
  100% emergency power                            200
  Media Publicity                                 100
  Public location                                 100
  Public information table                        100
  Formal message to ARRL SM/SEC                   100
  Formal messages handled (10 x 10, max of 100)   100
  Natural power QSOs completed                    100
  Site visit by invited served agency             100
  Educational activity                            100
  Youth participation (1 x 20, max of 100)         20
  Safety officer                                  100
  Social media                                    100
  Entry submitted via web                          50

Score Summary:
                 CW  Phone  Total
  Total QSOs     79   158
Total Points    158   158    316

Claimed Score = (QSO points x power mult) = 632

Band/Mode QSO Breakdown:
             CW  Phone
     160m          2
      40m    42   17
      20m    24  105
      15m    13   27
      10m          7
    TOTAL    79  158

Treasurer

Lorna Flansburg (KI5FIZ)

Last Month’s Statement

Starting balance: $9,654.11
Income: $3,043
- $10 - Club merchandise sales
- $165 - VE exam fees
- $15 - Club Dues
- $318 - Field Day meals, raffle
- $2,535 - Silent Key sales
Disbursements: $714.72
- $60.01 - Meat for Field Day
- $39.98 - Power Pole distribution block for Field Day
- $30.50 - Band plan posters for Field Day literature table
- $13.10 - USPS postage to return Elecraft cables (we found the missing ones)
- $19.47 - Netflix for movie night
- $54.41 - Groceries for Field Day from HEB
- $88.44 - Groceries for Field Day from Sam’s Club
- $93.81 - Pizza for Field Day
- $165 - VE exam fees to ARRL
- $150 - Cleaning fee to American Legion for Field Day
Ending balance: $11,982.39

Field Day Breakdown

Came out in the negative this year (by $247.89)

Income: $328
- $148 - raffle ticket sales
- $170 - meal donations (much less on usual)
- $10 - club merchandise sales
Expenses: $575.89
- $109.95 - radio for raffle
- $202.86 - food for pulled pork supper
- $93.81 - Pizza
- $150 - cleaning fee to American Legion

But thankfully, sales from the swap table ($2,470) helped to cover for this

Potential Kit Build Idea

Fused Anderson PowerPole distribution block
From Ham Radio Workbench: https://www.hamradioworkbench.com/dc-power-strip.html
$49.95 from DigiKey
Would be a fun club build project!
- About a dozen interested people here
- Will send out a club communication from HamClubOnline with a link to pay

Club Merchandise

Winter Field Day 2023 stickers: $2
Club logo pins (limited): $3
Club logo stickers: $2
Club logo window clings: $2
Club logo patches: $5
Club logo keychains: $2

Membership Renewals

Membership can be renewed in any of the following ways:

online at Ham Club Online
request PayPal invoice via email
mail in cash or check (PO Box 4442, Bryan, TX 77805–4442)
bring cash or check in-person at a meeting

Other Business

Brazos County ARES Meeting

Ron Hambric (N5SBN)

Monthly ARES meeting is coming up
Monday, 2025-07-21 18:30
American Red Cross, 4244 Boonville Rd, Bryan [Google Maps]
Topic: Delivering messages to family outside of the area
Take a look at Winlink
- Don’t have to have a radio/TNC to use; can send using the Internet

Robertson County ARES

Lorna Flansburg (KI5FIZ)

Interesting event this past week’s net: Crossroads net was using same frequency as W5KVN repeater
- Propagation shut us down
Regroup on KD5DLW Tabor Repeater
Nets every Thursday 20:00
Monthly meeting every 2^nd Saturday, 2025-08-09

RACES

Rick Pfeil (W4RDP)

RELLIS building antennas have been tested
- Used DPS Winlink system
HF radios are in
Room is still being set up
- Still need coax whips from bus to radios
- Dual-band radios have not come in yet
Could be operational now with some personal equipment
Staging center on standby for flooding in East Texas

Leon/Madison County ARES

Larry Shiver (KJ5KFU)

Christmas in July: new equipment (lost a lot to a bad lightning strike)

Health and Welfare / Good of the Order

If anyone needs help with anything please reach out to the club. You can contact any of the officers at:
- officers@w5bcs.radio
Visit us online at w5bcs.radio

Closing

Motion by Brad Snyder (W5BLS):

to adjourn the meeting

Seconded by Mike Streiff (KJ5EEV).

Outcome:

passes unanimously

Next Meeting

2025-08-16 09:30 at American Legion Post 159