date

2018-06-16

convened

09:33

adjourned

10:43

Officers

• President: Mark Hnatiuk (KG5EYV) present
• Vice President: Phil Gates (N5ZKF) present
• Secretary: Matthew Barry (KG5LYE) present
• Treasurer: Sly Kapchinski (N5GQB) present

Attendees (17)

• Phil Gates (N5ZKF)
• Brad Snyder (KG5SDE)
• Mark Hnatiuk (KG5EYV)
• Sly Kapchinski (N5GQB)
• Harold Turbyfill (KG5SDG)
• Brent Anderson (WW5OBA)
• Ralph Cobb (W5RYC)
• Matthew Barry (KG5LYE)
• Ken Reeves (KE5FIV)
• Joe Napoli (KG5SDF)
• Jim Laird (KF5YY)
• Marvin Lowman (KG5MCN)
• Nicholas Lowman (KG5UDO)
• Eric Caldwell (KI5ACZ)
• James Cravey (KG5ZTZ)
• Bill Preston (KZ3G)
• Bob Henglein (W5GC)

Health and Welfare

No news is good news.

Officer Reports

President KG5EYV

• Gerald is prepping for food and test session
  • $400 budget
• Get some signs and get the word out
• Raffle tickets on sale
  • Door prize donation: grid map and two mugs
  • If picked for door prize, name will be re-entered for raffle prizes
  • Prizes ordered and on display
• Media/official contacts
  • Mayor of College Station will be present
    • Will be giving presentation about “what we do and why we do that”
  • blurb/cutout from The Eagle
  • CS Fire Department (free food)
• Paul Bilke will bring tower trailer

Vice President N5ZKF

• Operating Schedule?
  • Decided against a few meetings ago
  • New hams:
    • great opportunity to get on the air!
    • use club call (W5BCS), get club-level (extra) privileges
  • Please donate 15–20 mins
• GOTA station?
• Dedicated roles: radio operator, logger
• Ham Radio “business cards”
  • Name and callsign
  • links to:
    • club website
    • ARRL “What is ham radio?”
    • ARRL “Get your license”
• Need special tool to fix personal handheld radio

KA5HIA

• ARES trailer
• Coolers, coolers, coolers!

Secretary KG5LYE

Approval of Meeting Minutes

• Add president’s note:

  • “I surround myself with good people, point them in a direction, and get out of their way.” – KG5EYV

• Motion to approve as read by W5GC

  • Seconded by KG5MCN
  • Passes

Treasurer N5GQB

• Nothing but bank statement in PO Box

May Statement

• Beginning Balance: 3501.28
• Checks Written:
  • Door prizes: $1223.90
• Deposit:
  • Donut fun $25.75
• Ending Balance: $2303.13
• Checks not yet cleared:
  • PO Box renewal: ~$104

Old Business

Field Day

• Location reserved
  • $200 deposit
  • KG5EYV to get key Friday!
• Talk in 146.68
  • Monitor in van and on HT
• Road signs
  • need to be in right place
  • put up night before or morning of
• W5BCS banner
  • W5VUI printing
• Meal and Meal Tickets
  • W5VUI also working on it
  • Members bring dessert to share
  • Tickets on sale day-of for $10
• Snacks
  • Up to anyone for set-up and operations
  • Breakfast stuff and/or Donuts for Sunday morning
• Sunday Lunch
  • leftovers
• PR - Eagle, KBTX, etc.
  • Contacted; heard nothing
• Website updated: N5GQB
• Mail-outs: material, research, logistics
  • (mail out postcards to all hams in area)
  • Didn’t work out too well last year
• Info handouts
  • N5GQB has public info table
• Trailer: KF5WGJ
• Water, Soda, Ice
  • KA5HIA ice run if necessary
  • W5VUI to bring igloo cooler?
  • KF5WGJ has backup
• Ice chests
  • KG5EYV
  • KA5HIA 48qt
  • KZ3G (big)
• Fans
  • N5GQB (4 ft drum fan; water-cooled swamp fan)
• Tables
  • N5GQB (and bench seat)
  • bench tables already at pavilion; need to be cleaned Friday night
• Generators and Fuel
  • KE5FIV
  • N5GQB - van
  • Alternate power: Battery, Solar, Bike, QRP
    • extra points
• Electrical Distribution
  • Extension Cord: 100 ft
  • power strip
• Laptops (2)
  • Logging Software
  • Router for networking
  • Cellular hotspot
• HF rigs
  • Bob’s Radio
  • Icom 7200 in van
  • Icom 7300
  • VHF/UHF
  • Digital Modes?
  • APRS?
  • CW?
• GOTA - pass…
• Silent Auction
  • Not many items last year
  • Not doing this year
• Raffle Tickets
  • Done (N5GQB)
• VE Testing
  • Need at least 3
• ARES trailer
  • W5DZ and KA5HIA
• Tower Trailer
  • KF5WGJ
• Safety Officer
  • KA5HIA
  • Official ARRL safety form
• Teardown
  • 13:00–15:00
• Documentation
  • Pictures!
    • of everything!
    • Pavilion, mayor, officers, banner, generators, solar cells, etc.
  • Newspaper Clippings
  • Social Media
    • Facebook page
    • Twitter feed (@w5bcs)

General Announcements

• If you bring something, put your name and/or callsign on it
• Everyone come when able, stay however long you can
  • Cots for napping
• Bring your own radio, be sure to get familiar with it!

New Business

N5ZKF Call for Presentation

• need material for future presentations
• KG5LYE: Signal processing

Next Meeting

• 2018-07-21

Closing

• Motion to adjourn by KA5HIA
  • Seconded by W5RYC
  • Passes